Making Business Decisions in Medium Sized Businesses?…
… Or do you have a small business mindset? Hopefully, if you’re reading this page it’s because the small business you were running has grown into a medium sized business. Making business decisions in medium sized businesses or even larger businesses when there are more facts and figures to take into consideration is more difficult. So it makes things much easier if you can refer to a business database which not only stores your business data but can also display that data in different formats to assist you with making business decisions.
Making Business Decisions Easier
Do you have a large inventory or many fixed assets? Have a significant customer base (more than 500)? Or employ more than a manageable number of employees (over 100)? When you’re making business decisions in a medium sized business do these three entities test your memory? Do they force you to use a lot of time that you really can’t spare? Are you even sure that you are making the correct decision when you are relying on your memory or the collective memory of your staff?
If you could have access to a suite of standard reports based on data stored in your inventory and/or customers and/or staff databases do you think that would assist you when making business decisions? These reports aren’t necessarily static. They can have flexibility built in. You can sort the values on different columns. Sort in descending order or ascending order. If you request them during the analysis phase, one or more parameters can be included. An example of a single parameter could be a location code. If your business is located in more than one location you could use this code. Entering this code into the screen for the staff contact details report would return only details about staff in that location. An “example” of a report that takes two parameters is any report that reports on records containing date values. By entering a start date and end date only data between those two dates will be returned. Phase one of the software development lifecycle is analysis. In this phase, our analyst will come to your business. He will note in detail your exact business requirements. You will tell him in plain English what you require from your reports. From this information, we will design and develop your reports. Don’t worry, however, if you can’t predict which reports you are going to need to help you make business decisions. We can design and develop whatever you require at any time. But if the system has to be adjusted to collect more data for display in these new reports that would likely be a more expensive option than doing all the analysis work in one go at the start.
Keeping Your Data Safe
The greatest asset your business has is more than likely your staff. However, your data isn’t far behind. Imagine what chaos would ensue if you lost all your staff at once. Losing all your data would be only slightly less catastrophic. So the security of your data must be paramount! We have all heard the horror stories of hackers breaking into the databases of businesses large, medium and small. Once they break in they lock the true owners out. Then demand a ransom from the owners to restore access. The simplest way to defend against this is to make regular backups. When we administer your database it will be backed up at least daily. To at least two locations. One in the Cloud. The other on a bulk storage device physically separated from the Internet. This means that if the worst happened and your data was locked up we could restore your data from the most recent backup. At the very worst this data would be twenty-four hours old. Most likely much less. So rather than having to rebuild from scratch you and your staff would only have to reconstruct one day’s data. Obviously if we backup your data twice daily you will only have to reconstruct half a day’s data.