Need a Human Resource Management System?
A human resource management system is also known as a human resource information system. It is essentially a computerised database that can store literally any detail about each of your employees. There are two big advantages of a computerised human resource management system. First, ease and speed of searching. Secondly, print on demand rather than physically storing paper.
With a paper-based human resource management system, you have to literally view every single record on the books. Then decide whether or not each one meets your criteria or not. Finally, you note the records that do. A time-consuming exercise for all but the smallest “system”. With a well designed computerised human resource management system you just have to type in your criteria then click search. The results can be displayed on your screen. Maybe sent to a printer or a colleague’s tablet. Or stored in a file. This file can be used at a later date. Much simpler and faster!
With documents containing 100% text stored in MS Word (.docx) format, a 1 terabyte hard drive can store just under 86 million pages. A 1 terabyte hard drive can effortlessly fit on your desktop (8.1 x 2.2 x 12.7 cm). The standard 4 drawer filing cabinet holds roughly 10,000 sheets of paper. This means 8,600 cabinets would be required to hold the equivalent. These cabinets have a footprint of 38 cm x 72 cm. So the floor space required to hold them all is 2,353 square metres. The choice between storing up to 86 million “pages” on a device that fits on your desktop or in a warehouse seems to be a no-brainer! If the required space isn’t enough to convince you consider this. If a fire breaks out, the human resources data on a hard drive can be backed up off site. Or the drive can be physically picked up and moved. Paper files are virtually impossible to backup. Not to mention a serious fire hazard!